Executive Assistant /Bookkeeper
Full Time • Long Beach, CA
Responsive recruiter
Benefits:
- 401(k)
- Employee discounts
- Health insurance
- Opportunity for advancement
- Tuition assistance
- Vision insurance
Summary
If you like to innovate, are self-reliant with a strategic mind and forward-thinking solutions approach and interested in giving your full potential and grow with us, this position may be for you.
We are a social and environmental responsible Company. Our commitment to safety, diversity, equity and inclusion, adaptability and continuous improvement are part of our personality.
We are a social and environmental responsible Company. Our commitment to safety, diversity, equity and inclusion, adaptability and continuous improvement are part of our personality.
We are looking for a proactive, independent and experienced executive assistant/bookkeeper with excellent proven record of working with small and/or large corporations with outstanding communication and organization skills.
Roles and Responsibilities
Executive Assistant Duties:
- Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items.
- Support on the coordination and writing of bidding proposals.
- Handle confidential information with discretion and professionalism.
- Liaise with internal and external stakeholders on behalf of the executives.
- Perform general office duties such as ordering supplies, managing office equipment, company budgets, maintaining office organization, etc.
- Support all document/project controls for the Company.
Bookkeeper Duties:
- Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries
- Prepare and process invoices, receipts, and payments.
- Reconcile bank statements and manage cash flow.
- Assist in the preparation of financial reports, budgets, and forecasts.
- Ensure compliance with financial regulations and standards.
- Support the preparation of tax documents and liaise with external auditors and accountants.
- Reconcile accounts payable and receivable
- Ensuring compliance with federal, state and local legal requirements
- Advising management on compliance needs
- Assisting in financial activities such as running payroll and generating invoices
- Manage all accounting transaction
Qualifications/Experience
- Bachelor’s degree in accounting, finance or related discipline
- CPA (preferred)
- FAR expertise (preferred)
- Bookkeeping experience, accounting experience required
- Experienced in Construction, federal, government contracts (desired)
- Strong attention to detail, quality and good analytical skills
- Monday.com
- Clicktime.com
- Construction Experience
- Proactive
Compensation: $60,000.00 - $73,000.00 per year
About Us
Terravanta Inc is a minority woman owned consulting firm that provides program, project, construction management project controls and sustainability consulting services. Our forward thinking approach, adaptability and efficient processes allow us to run projects smoothly from inception to completion. In addition, our personalized service can provide a team of motivated and proactive professionals including project managers, project/business/technical analysts, and schedulers which make us uniquely able to meet a variety of clients’ needs.
Terravanta strives to make a positive change to our environment and improve our local communities. We dedicate efforts to educate and inspire young female leaders in technology, construction and sustainability fields and participate local environmental projects to help reduce negative impact of greenhouse gas emissions.\
Our Mission
We are a minority woman-owned/led business and provide project /construction management consulting services for the energy and transportation sector. We provide a personalized service to our clients while looking into sustainable solutions and giving back to our local communities.
Our Vision
"Be the leading top woman-owned business to go to for innovative and sustainable project management and engineering services in the utility and transportation sector. Our foundation is to inspire, educate and redefine bias in the industries and communities we serve."